We are now soliciting bids for cities and towns to host the 2014 Mayor’s Summer Conference. What a great way to show off your city! The tentative dates for the 2014 Conference are June 19-21 or June 26-28, 2014. MCO will accept proposals for this conference until November 1, 2013.
Previous conferences have offered municipalities the opportunity to showcase their community development and improvement projects and to demonstrate their leadership in the State of Oklahoma. The educational sessions and informal activities enjoyed by the mayors, their families and other attendees have generated positive reviews both for the conference and the hosting city. Exceptional networking is an added value which enhances mayors’ understanding of their leadership position, policy and performance matters, and concerns and issues shared among municipalities. MCO will work with the host city to provide the educational sessions for mayors on Friday afternoon and Saturday morning. The OML Board of Directors will be joining us for the conference and will hold their board meeting on Thursday afternoon.
It is very important that the host city be involved in the planning of the conference. The mayors of previous conferences are willing to visit with you about their experiences as hosts. (See attached, past host-city information)
Many host cities have worked in partnership with their local Chambers of Commerce and/or Convention and Visitors Bureau to help coordinate activities at the MCO Summer Conference. The most successful conferences occur when cities secure partnerships and sponsorships from local groups and vendors.
If you are interested in submitting a proposal, please note basic requirements below, based on criteria from past conferences. If your municipality has something special that you would like to incorporate, please include that information.
q A block of 50-60 sleeping rooms, at least one room that is wheelchair accessible, preferably in one location, plus two meeting rooms with cost per room. Please contact the hotel to tentatively reserve the rooms and obtain group discount rate before you submit your proposal. Attendees pay for individual rooms.
q Willingness to participate on the planning committee (maximum 3-4 meetings) and to welcome guests during the conference.
q Hospitality room at hotel.
q One breakout room with a 30+ person capacity on Thursday afternoon for MCO and OML board meetings.
q One meeting room, classroom style, for 100 people for Friday afternoon and Saturday morning sessions for mayors.
q One additional room for breakfast for 75-95 people for Friday and Saturday meals if the hotel does not provide for a complimentary breakfast.
q Two staff members on Thursday p.m. and Friday a.m. to help with welcome and registration.
q Welcome packets with pens, pads and maps of city and event locations.
q Functions and activities for Thursday dinner and Friday lunch and dinner. Host city provides lunch and dinner.
q Activities such as: tour of local attractions, tour city facilities, possible spouse tours etc.
q Provision for Thursday morning golf scramble: 9 or 18-hole golf course and carts. Attendees pay for their own golf and cart.
q Possible plans for transportation to and from tours/functions. Host city provides transportation.
q List other activities available and their proximity to the hotel.
Please state the cost per person, per activity and location of all proposed activities.
A decision on the location can be expected sometime in late November.
Please send your proposal to Sarah Lingenfelter at OML, 201 NE 23rd Street, Oklahoma City, OK 73105 by November 1, 2013. If you have any questions, you can call me or KD Selby at 800-324-6651 or 405-528-7515 locally, or email me at email@example.com or firstname.lastname@example.org.
Click here to view photos from the retreat!
by Sue Thurston, Oklahoma Municipal League, Staff Liaison to Mayors' Council of Oklahoma
During the Mayors' Council of Oklahoma Retreat in Clinton last week,
Clinton Mayor Allen Bryson and Grayson Bottom, City Manager, shared
Clinton's incentive program to attract retail development to Clinton via
sales tax rebates.
Since several of you ask for the resolution passed by the city council I
am forwarding it in the attached 'pdf'. I hope it will be helpful to
I enjoyed meeting with all of you at the retreat, and will contact you
in furtherance of the work committees and subcommittees that were setup
at the meeting, and in the planning of the mayors' sessions at the OML
Download the resolution (.pdf)
Those of you who attended the Mayors Council of Oklahoma (MCO) Retreat in Clinton last week recall Mayor Cornett talking about the First Lady’s initiative, “Let’s Move Cities and Towns” and several of you signed up during that time. For those who were not able to attend, please take a look at the information below and consider signing up to be a part of this exciting initiative. Many thanks in advance! ~Sue
Dear Fellow Oklahoma Mayor,
I am writing you today seeking your support for an exciting new initiative to help our citizens live healthier lives.
On June 11th, during the Annual Meeting of the U.S. Conference of Mayors in Oklahoma City, the First Lady of the United States and Secretary of Health and Human Services Kathleen Sebelius launched a new venture: “Let’s Move Cities and Towns,” a municipal-focused element of the First Lady’s “Let’s Move” initiative.
Childhood obesity and obesity in general are very serious issues facing our nation, and the threat is nonpartisan. You are no doubt aware of the cost that obesity is placing on our state’s resources. As you may know, I put Oklahoma City on a diet three years ago, and challenged our citizens to track their weight loss at www.ThisCityIsGoingOnADiet.com, where over 42,000 participants have lost over 577,000 pounds. This is an issue I am passionate about, and when the White House asked me to sign-up fellow mayors as participants in the “Let’s Move Cities and Towns” program, I was happy to do so. I feel this an opportunity for Oklahoma mayors to lead on a very important issue, and work with this White House in a nonpartisan way.
With that in mind, I am asking you to today to join us in this effort. Mayors of cities that wish to be named official “Let’s Move Cities and Towns” must commit to taking action in each of these four categories:
1. Help Parents Make Healthy Family Choices
2. Create Healthy Schools
3. Provide Access to Healthy and Affordable Food
4. Promote Physical Activity
This is a great opportunity to emphasize an important issue facing your community, with the resources and backing of the White House. More information can be found in the attached information sheets. Also attached is a sign-up sheet. Simply forward your completed sign-up sheet to me at email@example.com, and I will provide them to the White House. If you experience any technical problems with the sign-up sheet, feel free to provide the basic information requested in the text of an e-mail. And if you have any questions, don’t hesitate to e-mail me or call me at (405) 297-2424.
Thank you for all that you do, and thank you for your interest in encouraging Oklahomans to lead healthier lives.
Mayor, Oklahoma City
Download information sheets (.pdf)
Download sign-up sheet (.pdf)